Place of Business:
CivicPlus

Position Description:

The People Partners Specialist is a key administrative resource for the People Partners team, supporting the delivery of consistent, high-quality service across the organization. This role manages sensitive employee data, facilitates core HR processes, and contributes to employee engagement and recognition efforts. With a strong focus on operational excellence and confidentiality, the Specialist plays a foundational role in enabling the People Partners team to execute strategic initiatives.

Duties & Responsibilities:

What You’ll Do

As a People Partners Specialist, you will:

Serve as the first point of contact for employee inquiries, resolving routine questions and escalating complex issues appropriately. Maintain service levels through the HR ticketing system and ensure timely, accurate responses.

Administer core HR processes including employment verifications, unemployment claims, and recognition programs. Support service award coordination and quarterly leadership meetings.

Enter and update employee data in HR systems, ensuring accuracy and compliance. Assist with audits and maintain personnel files with discretion and confidentiality.

Schedule and support exit interviews and manage termination documentation. Ensure timely processing of terminations in HR systems.

Manage documentation for progressive discipline and employee relations cases. Provide administrative support for investigations and sensitive meetings.

Assist with compensation documentation and support performance management processes, including tracking and filing of related materials.

Support the administration of the organization-wide performance review process, including scheduling, communications, tracking completion, and assisting with system updates and reporting.

Co-lead recognition and core value initiatives in partnership with senior HR team members. Facilitate communication and voting processes for culture programs.

Contribute to HR projects and initiatives by coordinating logistics, preparing materials, and supporting cross-functional collaboration.

What We’re Looking For:

We know that excellent candidates come from diverse backgrounds. Even if you don’t meet 100% of the listed requirements, we encourage you to apply!

Preferred Qualifications:

• HS Diploma or equivalent
• 1–2 years of experience in HR or administrative support roles.
• Strong organizational and communication skills.
• Ability to manage confidential information with integrity.
• Proficiency in HR systems and Microsoft Office Suite.
• Demonstrated interest in growing within the HR function.

Click here to apply.