Place of Business:
MHMR

Position Description:

Efficient, Compassionate, Committed. Our administrative office is the backbone that supports our mission. Come join us our team to create lasting change.

The Business Services Manager plays a pivotal role in supporting the administration departments by ensuring the seamless execution of various operational tasks. This position is crucial for maintaining the efficiency and effectiveness of administrative functions, directly impacting the overall performance of the organization. The position is responsible for managing budgets, processing personnel documents, tracking invoices for contracts, and providing comprehensive administrative assistance to department teams within Administration. By overseeing these critical functions, this position enables departments to focus on their core activities, thereby contributing to the organization’s strategic goals. This position reports directly to the Director of Administrative Business Services and requires a high level of organizational skills, attention to detail, and the ability to work collaboratively with various departments.

Requisition Details: 

Job Title: Business Services Manager

Job Code: BSMF

Category: Indirect - Administrative/Clerical/Customer Service

Employment Status: Regular Full Time

Pay Rate Type: Biweekly

Job Description:

I) Job Purpose

The Business Services Manager plays a pivotal role in supporting the administration departments by ensuring the seamless execution of various operational tasks. This position is crucial for maintaining the efficiency and effectiveness of administrative functions, directly impacting the overall performance of the organization. The position is responsible for managing budgets, processing personnel documents, tracking invoices for contracts, and providing comprehensive administrative assistance to department teams within Administration. By overseeing these critical functions, this position enables departments to focus on their core activities, thereby contributing to the organization’s strategic goals. This position reports directly to the Director of Administrative Business Services and requires a high level of organizational skills, attention to detail, and the ability to work collaboratively with various departments.

II) Essential Functions

A) Develops, monitors, and manages departmental budgets to ensure financial resources are allocated effectively and expenditures are controlled.

B) Reviews financials and payroll reports for accuracy in assigned departments.

C) Coordinates, develops, and monitors fiscal budgets, serving as a resource for department management.

D) Plans and streamlines administrative procedures and systems.

E) Assists in recruiting, training, and allocating responsibilities for department staff.

F) Ensures smooth information flow to facilitate business operations.

G) Manages schedules, deadlines, and inventory of assets and supplies.

H) Monitors costs and expenses for budget preparation.

I) Ensures adherence to policies and regulations in daily operations.

J) Stays updated on organizational changes and business developments.

K) Oversees purchasing via contracts and coordinate vendor meetings.

L) Tracks and manages invoices for contracts, ensuring timely payments and accurate financial reporting.

M) Oversees the processing of procurement card and travel paperwork.

N) Assists departments within Administration in handling the processing of personnel documents for hiring and transfers.

O) Monitors budgeted position management and reporting.

P) Manages various insurances and renewal applications as needed.

Q) Attends meetings as needed for coordination and collaboration.

R) Coordinates employee access and support for department resources.

S) Prepares and present regular reports on budget status, personnel activities, and contract management to the Director of Administrative Business Services.

T) Assists with special projects, reports, and represent the department on committees or special project teams as needed.

U) Performance standards are performed as applicable with MHMR’s We CARE values “We Connect People in Our Community. We Provide Access to Services. We Link People to Resources. We Empower People.”

V) Performs other job duties or responsibilities as requested or assigned.

Minimum qualifications:
Bachelor’s degree in finance, accounting, or a similar field

Preferences: Master’s Degree

Substitutions: Experience for education on a year-to-year basis

Experience: Three (3) years’ Experience in Proven experience managing budgets and contracts

Click here to apply.