Place of Business: AUI Partners

Position Description:
The Labor Compliance Specialist will play a vital role in ensuring adherence to labor laws and regulations by reviewing Certified Payroll Reports and associated documentation. The primary responsibility will be to identify any instances of non-compliance and meticulously prepare comprehensive reports outlining your findings. This position will require persistent follow-up and communication directly with industry partners. 

1. Data Collection and Review:

• Collect and review Certified Payroll Reports (CPR) and supporting payroll records from the AUI Payroll team and subcontractors, utilizing both web-based applications and hard copy submissions. 

2. Labor Compliance Support: 

• Collaborate with staffing agencies to determine the applicability of state and federal prevailing wage requirements and provide labor compliance support, including prevailing wage rate information. 
• Ensure proper reporting of prevailing wages, fringe benefits, apprentice utilization, and resolution of employee wage violations. 

• Ensure Apprenticeship documentation is submitted and correct; Apprentice certification, correspondences requesting apprentices, etc.

• Ensure journeyman to apprentice ratios are reflected accordingly on certified payroll reports, and if not follow-up with subcontractors or internal AUI operations team.

3. Documentation Management:

• Issue requests for missing or revised documentation and correspond with AUI internal team and subcontractors to ensure compliance. 

• Establish and maintain comprehensive case files reflecting all relevant documentation. 

4. Communication and Collaboration:

• Communicate with contractors to resolve discrepancies or inadequacies in Certified Payroll Report submittals. 
• Review contracts for Prevailing Wage requirements and collaborate with other parties, as appropriate. 

 5. Software Utilization: 

• Utilize LCP Tracker software to review and approve certified payroll and payroll documents
• Assist with setup of projects on LCP Tracker and assist subcontractors as needed. 

• Utilize various software such as Viewpoint, Project sight, Onedrive, etc. 

6. Regulatory Compliance: 

• Monitor changes and updates to state and federal labor compliance and prevailing wage regulations, applying them to agency/client labor compliance procedures and practices

• When necessary, submit requests for clarification from the Department of Labor regarding prevailing wage schedules. 

 7. Client Support: 

• Assist staff with client requirements by preparing spreadsheets, documents, and emails as needed. 
• Prepare for and provide information to comply with requests from auditors and respond to requests for certified payroll/labor compliance related documents. 

 8. Subcontract Administration: 

• Facilitate subcontract administration by sending out subcontracts for signature, logging executed contracts, and ensuring compliance with all labor requirements

9. Training and Education 

• Provide training and guidance to Payroll team members and other stakeholders on prevailing wage compliance requirements and best practices. 
• Develop and maintain process documentation and training materials related to prevailing wage processing. 

10. Accounting Support: 

• Provide assistance to the accounting department with various duties as required. 
• Manage and maintain the IRA Compliance email box.

Position Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
  
• Previous experience in payroll processing, auditing, or compliance-related roles required. 
• Strong understanding of state and federal prevailing wage requirements, labor laws, and compliance standards. 
• Proficiency in utilizing web-based applications and software for data collection and analysis; experience with LCP Tracker software preferred. 
• Proficiency in utilizing Viewpoint or similar ERP preferred. Excellent communication skills, both written and verbal, with the ability to effectively interact with contractors, subcontractors, and agency staff. 
• Exceptional attention to detail and organizational skills. Ability to work independently, prioritize tasks effectively, and meet deadlines in a fast-paced environment. 
• Familiarity with subcontract administration processes and procedures is advantageous. 
• Ability to maintain confidentiality and handle sensitive information with professionalism and integrity. 
• Experience with payroll software and systems or similar platforms. 
• Excellent analytical and problem-solving skills, with a strong attention to detail. 
• Moderate to advanced Microsoft Office skills (Excel, Word, Outlook, Teams, etc.)

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