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Payroll and Benefits Coordinator

02 Sep 2020 11:23 AM | Anonymous member (Administrator)

Company Name:
Fort Worth Zoo

Position Description:
This position will provide tactical support of the day-to-day operations of the human resources department with specific responsibility for ensuring timely and accurate start-to-finish payroll processing, benefit administration, and workers’ compensation claim processing.

Essential Duties & Responsibilities:
Payroll

  • Input and verification of data to support accuracy of payroll; audit timekeeping records for compliance with established procedures and policies, maintain time and attendance records, audit preliminary and final payroll registers and journals and funds distribution
  • Research and resolve discrepancies of payroll information and/or documentation (e.g. time sheets, PTO, etc.) for the purpose of ensuring accuracy and adherence to policies and procedures prior to processing
  • Calculate termination payments in compliance with Zoo policy and federal and state laws; calculate adjustments, retroactive payments and overpayment of wages; issue on-site/off-cycle payments as required
  • Respond to and/or submit payroll reports to external agencies as required
  • Manage the year-end payroll process including W2 processing
Benefit Administration
  • Facilitate new hire/newly eligible benefit communications and enrollments
  • Processes benefit terminations for outgoing employees including COBRA notifications
  • Ensure employee benefit data integrity and complete enrollment process with providers
  • Respond to benefits inquiries from employees on plan provisions, benefits enrollments, benefits coverage, eligibility, status changes, claims procedures, medical leaves and other general inquiries
  • Coordinate, audit and distribute 1095s
  • Process and track FMLA and STD claims; send notices to employees, review documentation for requests, track leave taken, and determine eligibility in accordance with law
  • Coordinate onsite and offsite medical services (e.g. Flu shots, TB testing, Rabies, Titers, etc.)

Workers’ Compensation

  • Prepare and file workers’ compensation reports of accidents and injuries and wage statements
  • Serve as liaison with injured employees, treating facilities, and insurance providers
  • Track injured employee attendance for appointments and progress
  • Maintain OSHA 300 and 301 logs
  • Compile OSHA/WC claim information throughout the year for annual TXDOI mandatory survey

HRIS Data Entry

  • Input and verify HRIS data is accurate and entered in a timely manner and that all required/supporting documents are completed and appropriately approved
  • Conduct audits of HRIS data to ensure integrity and accuracy
  • Develop and maintain forms associated with data entry
  • Prepare and file regulatory reports
  • Maintain employee ID database and POS credentials

General

  • Generate and file EEO1 reports
  • Assist with on-boarding activities
  • Maintain confidentiality of information exposed to in the course of business (e.g. personnel actions; confidential and sensitive performance problems; documents of termination actions, organizational plans, and legal actions) where disclosure could disrupt activities of the human resources department
  • Provide exceptional customer service functions to internal and external clients, vendors and with all levels of staff
  • Provide assistance in other human resources functions and assists with various special projects

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Knowledge of general human resources principles, policies and procedures
  • Ability to evaluate and analyze technical payroll activities
  • Knowledge of FMLA, ADA, COBRA, PPACA, HIPAA, FLSA, and other regulations
  • Knowledge of applicable state and federal wage and hour laws
  • Ability to deal sensitively with and maintain confidential information
  • Decision-making, problem-solving, attention to detail, and analytical skills
  • Ability to manage and prioritize multiple tasks simultaneously with frequent
  • Ability to exercise considerable initiative and independent judgment
Education and/or Experience:
  • Bachelor’s degree in human resources management, business administration, accounting, or related field with two or more years of related experience; or any equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities to perform the essential functions of the position
  • 2-3 years of experience processing payroll and HRIS data entry for 100+ exempt and nonexempt employees· 2-3 years of benefit administration experience
  • Experience with software/cloud-based applications including payroll, benefits, time & attendance and HRIS and self-service systems: Ceridian Dayforce HCM a plus
  • Professional in Human Resources (PHR) Certification or Society for Human Resource Management (SHRM-CP) Certification desirable

Physical Demands:
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or or move up to 25 pounds.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • Team oriented environment
  • Ability to work irregular hours (holidays and weekends) as required
  • Ability to work special events and functions as required
  • Ability to work outdoors in heat, cold and inclement weather as required

This is a full-time position and offers the following benefits:

  • 100% employer paid Basic Life AD&D insurance· 100% employer paid Short Term Disability insurance
  • 100% employer paid Long Term Disability insurance
  • 90% employer paid employee medical plan; 55% employer paid dependent medical plan
  • Dental insurance
  • Vision insurance
  • Supplemental Life insurance
  • Flexible Spending Accounts
  • 401k plan
  • Paid Time Off accrual equivalent to 5 weeks per year to start and does not expire
  • Free Zoo membership
  • Free guest tickets
  • Discounts on food, merchandise, attractions, admission and programs

Apply Online at:
https://usr58.dayforcehcm.com/CandidatePortal/en-US/fwzoo/Posting/View/545

    


  






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